Privacy Policy

Data Fiduciary Identity

The Data Fiduciary responsible for the collection, safeguarding, and processing of personal data under this policy is:

Heritage Architecture Foundation
A registered trust. Registration No.: 149 / Book IV / 2026. Date of Registration: 18 August 2026
Registered Office: 27 A, Appachi Garden, Cheran Ma Nagar, Vilankurichi Road,
Coimbatore, Tamil Nadu – 641035, India.
Telephone: +91 7812829789
Email: contact@heritagearchitecturefoundation.org

This policy covers this website (heritagearchitecturefoundation.org), the contact and enquiry forms on it, and correspondence with the trustees.

Information We Collect

We collect only what we need to reply to you and to understand, in general terms, how the website is used.

A. Information You Provide Directly

• Contact and enquiry forms: your name, email address, and, if you choose to give them, a phone number and an organisation, together with the message you send.
• Emails and calls: the details you choose to share when you write to or call us.

B. Information Collected Automatically

• Usage data, only if you accept analytics cookies: pages viewed, approximate time on a page, browser type, operating system, general location and the site that referred you, collected by Google Analytics (Measurement ID: G-1YWL2LWKZV). If you do not accept, Google Analytics is not loaded.

Purpose and Legal Basis of Processing

We process personal data solely on lawful grounds under the Digital Personal Data Protection Act, 2023 (DPDP Act) and applicable Indian laws:

No Commercialization: We do not sell, rent or trade your personal data, and we do not use it for advertising.

Cookies & Tracking Technologies

Cookies are small text files stored on your device. This website uses a single stored setting of its own, and Google Analytics cookies only if you accept them.

• Your choice: Stored in your browser to record your cookie choice (haf_cookie_consent) so you are not prompted on every page.
• Analytics Cookies: Set by Google Analytics (such as _ga and _ga_1YWL2LWKZV) to count visits and measure overall site traffic. These are set only after you accept analytics cookies.

Managing Your Choice: You may accept or decline analytics cookies through the cookie notice. Google Analytics is loaded only after you accept. If you choose “Essential only”, it is not loaded, and any Google Analytics cookies from an earlier visit are removed. You may also clear cookies at any time through your browser settings.

Third-Party Service Providers

We use a small number of outside services to run this website:

• Formspree (Formspree, Inc.): Receives messages sent through the forms on this website and forwards them to the trust's email inbox.
• Firebase Hosting (Google LLC): Delivery of this website over an encrypted connection.
• Google Analytics (Google LLC): Measurement of website traffic, only if you accept analytics cookies.

Each of these services handles data under its own terms and privacy policy.

Data Retention & Security

We keep personal data only for as long as necessary to complete the specific purpose for which it was gathered:

• Correspondence: kept for up to 12 months after your query is resolved, then deleted, unless you ask us to keep in touch.

This website is served over an encrypted connection (HTTPS), including the pages with forms.

Material You Tell Us About

If you write to us about photographs, drawings, books or records of a heritage building, we use your details only to reply and to keep a note of our correspondence.

HAF does not yet have a formal process for accepting material into its care. Nothing you tell us about is added to the archive, or published, without your agreement.

Your Legal Rights

Under applicable data protection law, including the Digital Personal Data Protection Act, 2023, you have the following rights regarding your personal information:

• Right to Access: You may request a summary of the personal data we hold about you.
• Right to Correction: You may ask us to correct inaccurate, outdated, or incomplete data.
• Right to Erasure: You may ask us to delete your personal contact data, unless the law requires us to keep it.
• Right to Withdraw Consent: Where processing is based on consent, you may withdraw it at any time without affecting past lawful processing.

To exercise any of these rights, please contact our trust office in writing at contact@heritagearchitecturefoundation.org.

Grievance Redressal Officer

In accordance with the Information Technology Act, 2000 and the Digital Personal Data Protection Act, 2023, the details of our Grievance Redressal Officer are as follows:

We will acknowledge privacy complaints and requests, and reply as soon as we can.